About:

  • When scheduling a meeting, the organizer can assign another licensed McMaster Zoom user to be the Alternative Host
  • Provide access to another person to schedule appts and facilitate meetings.

Description:

Important note:

The alternative host should be McMaster employee/staff/student who have the McMaster licensed Zoom account. If they are not, they will not be able to access your Zoom meetings as an Alternative host.



1. Assigning an Alternative Host:
   - The meeting organizer assigns a licensed McMaster Zoom user as the Alternative Host during the scheduling process.

2. Starting the Meeting:
   - The Alternative Host starts the meeting using the join link provided in the email or calendar invitation sent by the original host.

3. Joining as Original Host:
   - If the original host joins the meeting after the Alternative Host has started it, they will be prompted with an option to:
     Reclaim host control of the meeting.
     - Allow the host controls to remain with the Alternative Host.

4. Control of the Meeting:
   - In case the original host reclaims the host control, the Alternative Host will be demoted to a participant role.


More information can be found here:  Schedule Zoom meetings on behalf of someone else, assign hosts (sharepoint.com)

 

Step by step guide:

  1. Sign in at your licensed McMaster Zoom account
  2. Select Schedule a new meeting.
  3. Scroll to the bottom and click Advanced Options.
  4. In the Alternative Hosts field, enter the alternative name to search through users. You can also enter the alternative host's email address if their name doesn't come up. Private emails can be added.
  5. Click Schedule to confirm.

The alternative host will now receive an email letting them know that they have been added as an alternative host, unless they have disabled this email notification in their Zoom web portal. 

Additional info:

Please note:

Alternative hosts can't schedule on behalf of the host. If you need to schedule a meeting on behalf of another user, use the scheduling privilege. We recommend this article for more information about the different Roles in a meeting.


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